BOARD OF
February 19, 2014
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday February 14, 2014.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, February 12, 2014, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No. ___________ re-appointing Timothy Hill, M.D., to the Oklahoma City-County Board of Health. Requested by Ray Vaughn, Commissioner, District No. 3. (Document Received)
The
following items, No. 6 through 14, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $(23,381.25) for period ending February 10, 2014, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 596482 through 596933 for Oklahoma County in the amount of $610,836.48 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CJ-2014-677 Foreclosure
Case No. CJ 2014-632 Right of Way
9. Monthly Report of Fees for the month of January, 2014. (Document Received)
Planning Commission Inspection Fee Fund $ 37,485.58
Planning Commission State Building Code Fund $ 3,538.50
Planning Commission Fee Fund Report $ 13,568.00
9N Restitution $ 34,827.18
9J Restitution $ 5,242.23
JJC Emergency $ 2,160.72
Culvert Pipe Sales Fund 8206 $ 1,324.12
General
Fund $ 318,576.11
Clerk Lien Fee Fund $
9,293.29
UCC Central Filing Fund $ 58,598.32
Records Preservation Fund $ 67,670.00
OK Tax Comm. % of Doc Stamps $ 265,081.64
Mechanic Liens/Investments $ 7,014.79
Refunds $ 82,421.76
Total $ 808,655.91
10. Discussion and possible action to approve Resolution No. __________ designating Shelley Goodknight as Requisitioning Officer for MIS-all accounts, replacing Rhonda O Neal. Requested by Mike Harman, Director, MIS. (Document Received)
11. Receive cancelled checks as follows: (Document Received)
Check No. 1161053973 dated September 3, 2013, to Custom Identification Products, in the amount of $87.75, Vendor never received check, re-issue on 2-19-14 meeting date.
Check No. 1001360004 dated January 29, 2014, to Greater Oklahoma City Chamber of Commerce , in the amount of $40.00, issued in error.
Check No. 1130109644 dated January 8, 2014, to Manexa LLC dba Inreach, in the amount of $400.00, Wrong vendor chosen, do not re-issue.
12. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
WORLD MISSIONS UNLIMITED 03-235-2490; ROSS HTS SUB BLK 14 ADDITION; W LOT 12 & ALL LOT 13; BLOCK 001
WORLD MISSIONS UNLIMITED 09-833-1705; ECKROAT ADDITION; LOTS 10 & 11; BLOCK 004
WORLD MISSIONS UNLIMITED 13-084-2450; HOMEDALE ADDITION; LOTS 1 THRU 8; BLOCK 003
RIVERSTONE INVESTMENTS LLC 14-285-3655; MORNING VIEW HEIGHTS ADDITION; LOT 093; BLOCK 000
RIVERSTONE INVESTMENTS LLC 14-373-0330; CAULKS VICTORY SUB ADDITION; LOT 402 EX E150FT OF S ; BLOCK 000
RIVERSTONE INVESTMENTS LLC 10-160-6720; FREEDOM CITY SUB ADDITION; LOT 098; BLOCK 000
RIVERSTONE INVESTMENTS LLC 10-160-6860; FREEDOM CITY SUB ADDITION; LOT 099; BLOCK 000
RIVERSTONE INVESTMENTS LLC 14-124-1640; NEW CHANCE CITY ADDITION; LOT 032; BLOCK 000
RIVERSTONE INVESTMENTS LLC 10-160-7000; FREEDOM CITY SUB ADDITION; LOT 100; BLOCK 000
RIVERSTONE INVESTMENTS LLC 10-160-7840; FREEDOM CITY SUB ADDITION; LOT 125; BLOCK 000
RIVERSTONE INVESTMENTS LLC 10-160-6590; FREEDOM CITY SUB ADDITION; LOT 097; BLOCK 000
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
13. Discussion and possible action to approve Resolution No. ___________ disposing of equipment
from the inventory of the Oklahoma County Public Defender. These
items are broken or obsolete, and are too costly to repair, and with the
requested disposal will be junked in accordance with the provisions set forth
in Title 19 Section 421. (Document
Received)
One (1) HP 7400C
Inkjet Color Scanner, c/n
SH236-00044, s/n CN1AXS0028, acquired 11/27/2002 from Office Depot, Inc., PO
Box 633211, Cincinnati, OH 45263 for $499.99
One (1) Canon DR-3060
Scanner, c/n SH236-00048,
s/n CE310273, acquired 10/22/2004 from CDW-G, Inc., 75 Remittance Dr., #1515,
Chicago, IL 60675 for $2,416.00
One (1) Canon 3080CII
Scanner, c/n SH236-00049,
s/n DF308783, acquired 12/20/2005 from CDW-G, Inc., 75 Remittance Dr., #1515,
Chicago, IL 60675 for $2,512.18
One (1) HP 4350TN
LaserJet Printer, c/n
SH236-00051, s/n SCNRXR23790, acquired 07/05/2007 from CDW-G, Inc., 75
Remittance Dr., #1515, Chicago, IL 60675 for $1,912.56
One (1) HP 4350TN
LaserJet Printer, c/n
SH236-00052, s/n SCNRXL76615, acquired 07/05/2007 from CDW-G, Inc., 75
Remittance Dr., #1515, Chicago, IL 60675 for $1,912.57
One (1) HP LJ3005N
LaserJet Printer, c/n
SH236-00053, s/n SCNJIR82984, acquired 01/31/2008 from from
CDW-G, Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $834.60
One (1) HP LJ3005
LaserJet Printer, c/n
SH236-00058, s/n SCNT1D04238, acquired 01/12/2010 from from
CDW-G, Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $555.00
One HP 4015TN LaserJet
Printer, c/n SH236-00059,
s/n SCNDY811558, acquired 01/02/2010 from from CDW-G,
Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $1,445.00
One (1) Canon
DR3080CII Color Scanner, c/n
SH236-00060, s/n 911321B00292AE21DW306624, acquired 11/30/2009 from CDW-G,
Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $2,079.41
One Fellowes PowerShred Shredder, c/n
SH646-00018, acquired 12/31/2002 from Office Depot, Inc., PO Box 633211,
Cincinnati, OH 45263 for $906.95
14. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Sheriff. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) The Pipe
Touch Button Reader, c/n
B236-02611, s/n A11CAE, acquired 07/06/2009 from Timekeeping Systems, Inc.,
30700 Bainbridge Rd., Suite H, Solon, OH 44139 for $595.00
One (1) The Pipe Touch
Button Reader, c/n
B236-02619, s/n A11CC5, acquired 07/06/2009 from Timekeeping Systems, Inc.,
30700 Bainbridge Rd., Suite H, Solon, OH 44139 for $595.00
One (1) The Pipe Touch
Button Reader, c/n
B236-02620, s/n A11CA4, acquired 07/06/2009 from Timekeeping Systems, Inc., 30700
Bainbridge Rd., Suite H, Solon, OH 44139 for $595.00
One (1) The Pipe Touch
Button Reader, c/n
B236-02626, s/n A11C93, acquired 07/06/2009 from Timekeeping Systems, Inc.,
30700 Bainbridge Rd., Suite H, Solon, OH 44139 for $595.00
One (1) The Pipe Touch
Button Reader, c/n
B236-02640, s/n A11CCB, acquired 07/06/2009 from Timekeeping Systems, Inc.,
30700 Bainbridge Rd., Suite H, Solon, OH 44139 for $595.00
One (1) IP Downloader,
c/n B236-02651, s/n
39000069, acquired 07/06/2009 from Timekeeping Systems, Inc., 30700 Bainbridge
Rd., Suite H, Solon, OH 44139 for $695.00
One (1) The Pipe II
Touch Button Reader, c/n
B236-02845, s/n A14C2F, acquired 11/04/2011 from Timekeeping Systems, Inc.,
30700 Bainbridge Rd., Suite H, Solon, OH 44139 for $595.00
One (1) The Pipe II
Touch Button Reader, c/n
B236-02862, s/n A14E1C, acquired 11/04/2011 from Timekeeping Systems, Inc.,
30700 Bainbridge Rd., Suite H, Solon, OH 44139 for $595.00
One (1) The Pipe II
Touch Button Reader, c/n
B236-02885, s/n A164DB, acquired 11/04/2011 from Timekeeping Systems, Inc.,
30700 Bainbridge Rd., Suite H, Solon, OH 44139 for $595.00
End
of Consent Docket
District No. 2
15. Discussion and possible action to approve to amend the Commissioner Publication List for 2014. The amendment will designate the Bethany Tribune to publish the legal notices for Oklahoma County for June 2014. Requested by Brian Maughan, Commissioner, District No. 2. (Document Received)
County Clerk
16. Discussion and possible action to approve
the publishing of the annual
Oklahoma County payroll records as required by Title 19, O.S. 2001
444. It shall be the mandatory duty of
the Board of County Commissioners to be caused to be published a full and
complete report of all the County employees and their salaries paid
annually. Requested by
Carolynn Caudill, County Clerk.
(Document Received)
17. Discussion and possible action to receive the 2013 Mineral Interest Report as required by Title 60 O.S. 658.1 as prepared by the Office of the Oklahoma State Treasurer. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Engineering
18. Discussion and possible action to approve Mechanical Contract between Lashar Home Comfort Systems, LLC and the Board of County Commissioners for Oklahoma County Project No. ADC-2014-1, Roof Repair of Oklahoma County Sheriff Office s - Spencer Station, Mechanical Services. The total amount of the contract shall not exceed $49,947.00. Requisition No. 11404653 has been issued to Lashar Home Comfort Systems, LLC in the amount of $49,947.00 from Capital Improvement- Regular Fund (2010), contingent upon encumbrance of funds. Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
19. Discussion and possible action to approve
Construction
Contract between Red River Roofing & Construction, Inc. and the Board
of County Commissioners for Oklahoma County Project No. ADC-2014-1, Roof Repair of Oklahoma County Sheriff Office s
- Spencer Station, Construction Services. The total amount of the contract shall not
exceed $42,018.87. Requisition No.
11404652 has been issued to Red River Roofing & Construction, Inc. in the
amount of $42,018.87 from Capital Improvement- Regular Fund (2010), contingent
upon encumbrance of funds. Requested by
Stacey Trumbo, P.E., County Engineer, and has been approved as to form and
legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Juvenile
20. Discussion and possible action to approve Juvenile Accountability Block Grant (JABG) Application seeking a Grant award in the amount of $25,000. with an In-Kind amount of $2,778.00. for Developing, implementing and administering graduated sanctions for juvenile offenders. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Victoria Tindall, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
21. Approve
all claims,
list available for inspection in the office of the
22. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
23. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
24. Commissioners Comments/General Remarks:
25. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
26. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11405557 Twaddle Center Gate Project
27. Adjourn at __________ until 9:00 a.m., Wednesday, February 26, 2014.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board